The handbook.
All 68 things YWGSD does, what each one’s for, and where it stops. If you’re starting out, read the quick start instead — it walks you through setting up in order.
The core idea
- Tasks become real calendar blocksYour to-do list stops being a list and becomes your day.
- The day rearranges itselfWhatever happens, your day moves itself. You don't re-plan.
- Nothing disappears quietlyThe only way work leaves your calendar is you marking it done, or cancelling it.
- Reschedule everything, one buttonOne button, and the day's rebuilt from what's true now.
- Everything goes in one poolEvery job you've got, one plan. It all comes out of the same day.
Capture and triage
- The inboxJot it down in three seconds. Tap through them later, in one go.
- Capture from your phone without opening anythingHome Screen, Share Sheet, Action Button, Siri or Spotlight — three seconds, one hand.
- The once-overOne card at a time, three taps each, until the inbox is empty.
- The once-over books its own slotThe nudge to do your once-over gets a slot on your calendar, so you can't swipe it away and forget.
- Undo a binBinned the wrong thing? Undo is right there.
How work gets ordered
- Priorities that mean somethingASAP, High, Medium, Low — and ASAP really does jump the queue.
- Soft and hard deadlines"I'd like this done Friday" and "this has to be done Friday" are two different instructions.
- Start datesSay "not before the 14th" and it stops cluttering this week.
- "Enough for today"Stop early, say what's left, and the rest finds its own next slot.
- Pin something to a timeDrag a block where you want it and it stays there.
- Change your mind about a taskGot the time wrong? Fix it, and the day re-plans around it.
- Steps, checklists and formatting in a descriptionPut the whole how-to in the task: the steps, a checklist you tick as you go, and bold for the bit you always forget.
- An 18-month horizon, honestly renderedPlans a year and a half out, and doesn't pretend to know what time.
- Won't fitWhen something genuinely can't be placed, we tell you. You don't have to notice.
Repeating work
- Any interval you likeEvery 9 days. Every 4 weeks. The third Tuesday. Not just daily and weekly.
- Subscribing from inside the appSettings → Subscription → See plans, any time.
- See when you finished thingsTurn on Show done and finished work appears on past days, at the time you ticked it off.
- You choose what a missed one meansSome habits should chase you. Some should just break the streak.
- Edit one without editing allChange this week's without touching the pattern.
- How overdue something is, at a glanceEvery missed deadline tells you how long ago, and a missed hard one is drawn louder than a missed soft one.
- Cancel this one, or stop it repeatingSkipping today and killing the routine are two different decisions, so you get asked which one you meant.
- Pause a routineGoing away for a month? Pause it.
- When work leaves your working hoursA block that landed outside your hours says so.
- Say what a task is waiting onSay this one needs that one finished first, and it'll never be scheduled the wrong way round.
- Clear a day, or part of oneTake a day off the table and everything moves itself around it.
- Choose what opens firstLand on the view you actually use.
- Quick actionsRight-click anything on the calendar, or long-press it on the phone.
- What a day amounts toEvery day header tells you how much work is on it.
Your calendar
- Why a meeting is blocking your timeEvery meeting tells you why it's holding the slot, and what you can do about it.
- Read-only, alwaysYWGSD reads your calendar. It never writes to it.
- Mark any event freeThat standing meeting you don't need to attend? Tell YWGSD, not the organiser.
- Read the meeting's notes without leavingThe dial-in, the agenda, the "bring the printouts" — right there on the event.
- Google, Outlook and iCloudAdd each calendar you actually use, one at a time.
- iCloud takes an app passwordApple has no "sign in and approve", so you make a password just for us.
- The same calendar on two accountsYou and someone else can both connect the same shared calendar.
- When a connection breaksWe tell you, rather than quietly booking work over everything.
Shaping the week
- Named sets of hoursWork hours, personal hours, and work never lands in the wrong one.
- TemplatesOne tap fills the whole form for work you set up over and over.
- Day, week, month and agendaFour views, one plan.
- Works on a phoneSeven columns on a phone would be 47 pixels each, so it doesn't do that.
- Light, dark, or whatever your device saysDark mode that follows your phone, or doesn't, because you said so.
- Week start and time zoneYour week, your clock.
The product around it
- Multi-user from the first line of codeYour stuff is yours, and the database itself enforces it.
- No cron, no background jobsNothing has to stay awake for your schedule to be right.
- Put it on your dock or Home ScreenYWGSD can sit on your dock and your Home Screen like any other app, from the browser, today.
- One scheduling engineThe web app and the iPhone app can't disagree about your day, because only one of them decides it.
Paying for it
The website side, Stripe, was run end to end with a real card on 2026-09-19 (docs/launch.md Step 11): subscribe, the trial emails, the first charge, cancel, keep, refund, delete. The iPhone side, Apple, hasn't run yet (Steps 13–18), which is why the entries below still say Built, unproven. Nothing locks anyone out until billing is switched on in Step 12.
- One price, 14 days free$24 a month or $192 a year, and the first 14 days are free.
- Subscribe in the iPhone appStart your 14 days free right in the app, with your Apple Account.
- Discount codesGot a code? There's a box for it at checkout.
- When there's no subscriptionNo subscription, no app — but nothing you set up goes anywhere.
- Cancel in one clickCancel whenever, and keep everything you've paid for.
- Refund your first paymentForgot to cancel? Your first payment back, within 7 days, no questions.
- Product emails, only if you askTips and news by email, only if you tick the box.
iPhone
The app does everything the web app does. Nothing here needs a computer. What follows is what the phone adds on top of that, plus the two things that are honestly different.
- Everything, not a viewerThe whole thing in your pocket, not a read-only companion.
- The day, drawn to scaleSee how packed Thursday is, not just what's next.
- Works offlineMark something done on the subway; it syncs when you surface.
- Local notifications"Time to start X" — the thing Motion is famously bad at on mobile.
- The Inbox count on the app iconThe little red number on the icon is how many thoughts are waiting.
- Shortcuts and the Home ScreenPut any screen — or a blank task — one tap from your Home Screen.
- Today widgetThe next thing on your Lock Screen and Home Screen, without opening anything.
- "Jot it down" (Siri, Spotlight, Action Button)Say it, type it in Spotlight, or press the Action Button — it lands in your inbox without the app opening.
- Delete my accountLeave, completely, from inside the app.
- First runSet up your hours and your calendar, then try the four rules on three things that are really on your mind, and watch where they land.
What we don’t do
Worth knowing, because "we don't do that" is positioning, not an apology.
| Not built | Why |
|---|---|
| Workspaces, projects, folders | One global pool. Dependencies cross work and personal, and sorting things into boxes is procrastination with a progress bar. |
| Statuses, stages, labels, custom fields | A task is active, done or cancelled. Everything else is admin. |
| Subtasks | "Enough for today" solves the real problem — stopping halfway — without making you plan the halves in advance. |
| List, kanban and gantt views | The calendar is the view. If work isn't on it, it isn't real. |
| Calendar write-back | Read-only is a trust guarantee. |
| Attachments, comments, docs, notetakers | Not a collaboration tool. |
| AI agents | The scheduler is deterministic and explainable. You can always tell why something landed where it did. |
| Booking links | Not a scheduling-link product. |
| Email-to-task | Capture belongs somewhere you control, not in an inbox anyone can write to. |